Writing briefing notes with the context in mind
Briefing notes are never stand-alone documents. When drafting a brief, think of the context. The context includes a huge range of factors, from who will be attending the meeting, to the reason it is happening, to the time of day when it is scheduled. As you review this list, reflect on why each of these questions might be important.
Briefing notes: Questions to help with writing appropriately |
Why is the meeting taking place?
What is the purpose of the meeting?
What background material is already available?
Who is involved in the meeting?
What will the atmosphere of the meeting be like?
What language will the meeting be conducted in?
How is your reader involved in the issue?
What is the scope of your brief?
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Your first step in writing a briefing note should be to make sure you understand the purpose of the meeting and the role of the person you are briefing. You need to be very clear about what you are trying to achieve with your brief.